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Administrative Assistant II

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Job Reference: G4S/TP/1586202/98714
Number of Positions: 1
Job Category: Security / Protective Services
Contract Type: Full Time
Salary: $14.50 - $14.50
Location: St. Louis, Missouri
G4S Region: North America
Country:United States


G4S Business Unit:US Secure Solutions
Closing Date: October 7, 2017

Job Introduction:

PLEASE CLICK APPLY OR TEXT "JOBS" TO 561-660-9797 FROM YOUR SMARTPHONE!

The world's leading private security organization, G4S, has an immediate job opportunity for an Administrative Assistant II. In this position, you will assist the front office administration and human resources department with various tasks such as payroll and billing, managing the applicant tracking system, scheduling interviews, maintaining and handling of personnel and confidential documents, assisting both internal and external customers, and other duties as directed by the Area Office management. You will also act as a liaison with security personnel and field supervision/management and ensure compliance with corporate policies and applicable federal, state and local laws.

G4S is a security provider for the United States government, fortune 500 companies, nuclear power plants, oil and gas companies, airport, ports, banks, hospitals, factories, warehouses, commercial facilities, residential communities and much more.

G4S offers job security, excellent pay and benefits, and career opportunities. We offer entry level careers, management careers, sales careers and executive careers across the United States and internationally.

Role Responsibility:

Specific Duties and Essential Functions

  • Assist management with ensuring accurate entry and posting of weekly labor and non-labor items into the Human Resources Information System (HRIS), direct deposit review and submission, research and review payroll discrepancies and submit corrections via HRIS as applicable
  • Assist in selection and placement process (e.g., prepare application packets, hire packets, schedule interviews and pre/post employment training, enter data in the Human Resources Information System [HRIS])
  • Assist with filing and maintenance of non-overhead personnel documents
  • Assist the front office with answering incoming calls
  • Provide assistance to internal and external customers in the office or by telephone
  • Support management with scheduling of interviews and new hire processing
  • Other duties as needed to ensure smooth operations of administrative and human resources related matters

The Ideal Candidate:

Education, Licenses and Certifications Required

  • Must possess a high school diploma or equivalent

Type and Length of Specific Experience Required

  • Prior work experience with Microsoft Office 2010 or later versions; to include Word, Excel spreadsheets and Outlook
  • Must possess one or more of the following:
    • Minimum of one (1) year successful experience in human resources or personnel administration-related field
    • Minimum of one (1) year experience in payroll, accounting, or other related field
    • Minimum of one (1) year successful experience in customer service

 

Skills Required

  • Proficient computer skills including Microsoft Office
  • Effective oral and written communication skills
  • Active listening skills
  • Ability to assess and evaluate situations effectively
  • Ability to identify critical issues quickly and accurately
  • Attention to detail
  • Ability to compile, sort, and interpret data

Other

  • Must be at least 18 years old or the minimum age required by the state, if higher
  • Must be a U.S. citizen or a foreign citizen authorized to legally work in the United States
  • Must not use illegal drugs. Must be able to pass a drug test with negative results (except when undergoing documented medical treatment).
  • Must submit to an extensive background check, including criminal history, personal references, employment and education verifications, and Department of Motor Vehicle and credit checks if applicable
  • Must be able to provide, upon job offer, a DD214 discharge document with discharge status indicated, if prior military

Physical Requirements and Environment

Environment: Office

Major activity: Working on PC while sitting

Physical efforts to carry out job duties: Limited, to include some standing, bending, light lifting, and limited stretching and reaching


About the Company:

EOE Minority/Female/Disabled/Veteran/Sexual Orientation/Gender Identity

G4S is an Equal Opportunity/Affirmative Action Employer
and an Alcohol- and Drug-Free Workplace

If you have any questions regarding Equal Employment Opportunity, Affirmative Action or Diversity and Inclusion, or have difficulty using the online system and require an alternate method to apply, please contact our Corporate Human Resources Department at (800) 506-6265.

 

To receive an update on your application status, please contact our local office by following this link: http://www.g4s.us/en/Contact-Us/Local-Offices


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