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Human Resources Specialist

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Job Reference: G4S/TP/2596871/107462
Number of Positions: 1
Job Category: Security/Protective Services
Contract Type: Full Time
Salary: $13.00 - $15.00
Location: Pensacola, Florida
G4S Region: North America
Country:United States

G4S Business Unit:US Secure Solutions
Closing Date: January 25, 2018

Job Introduction:


The world's leading private security organization, G4S, has an immediate job opportunity for a Human Resources Specialist. As a Human Resources Specialist, you will provide assistance to the Human Resources Manager with all administrative aspects to include interviewing, scheduling, managing the applicant flow and hiring process.  This position will provide administrative support and assist with various tasks or special projects for all other office personnel and will also be responsible for all purchasing, accounts payable and uniform management and distribution.  It will also ensure compliance with the contract requirements and security position qualifications, perform general office duties to include, front desk duty, answering the telephones and transferring calls, messages to proper personnel and ensuring compliance with corporate policies and applicable federal, state, and local laws.

G4S is a security provider for the United States government, fortune 500 companies, nuclear power plants, oil and gas companies, airport, ports, banks, hospitals, factories, warehouses, commercial facilities, residential communities and much more.

G4S offers job security, excellent pay and benefits, and career opportunities. We offer entry level careers, management careers, sales careers and executive careers across the United States and internationally.

Role Responsibility:

Specific Duties and Essential Functions

  • Front desk duties to include answering telephones and directing calls to proper personnel. Incoming/outgoing mail; copying, taxing, scanning of documents as required; maintain office equipment
  • Filing and maintenance of non-overhead personnel documents
  • Hire new employee within the Human Resources Information System (HRIS), gather and audit onboarding paperwork, create file, ensure all required testing is completed.
  • Assist with tracking and ensuring completion of all background and pre-screening of employees
  • Maintain licensing and certification data in HRIS
  • Fit all new hires for uniforms and ensure all new hires have a full set of uniforms
  • Provide and facilitate Human Resources related material in new hire packets during orientation
  • Maintain data and records following records retention guidelines and requirements
  • Maintain all uniforms and uniform rooms. Check in/out all uniforms, maintain uniform records, order uniforms on request, maintain uniform stock, put all dry cleaning away as received
  • Handles administrative details, all projects; order supplies as needed
  • Coordinate travel and lodging accommodations for staff, as requested
  • Complete all purchasing as requested maintaining purchase orders as required
  • Process all accounts payable in a timely manner per corporate policy
  • Assist with internal and external audits, to include ensuring compliance with Federal, State, and Local guidelines
  • Ensure compliance with employee personnel files, to include  any contractual required forms and tests
  • Other duties as needed/assigned to ensure smooth operation of administrative and human resources-related matters
  • On occasion, assist with creating job postings in Applicant Tracking System and monitor requisition process for out of state sites
  • Make recommendations on managerial methods in order to improve workflow, simplify reporting procedures or implement cost reductions

The Ideal Candidate:

Education, Licenses and Certifications Required

  • Must possess a high school diploma or equivalent
  • Must possess a valid driver’s license if driving a company-owned vehicle

Type and Length of Specific Experience Required

  • Minimum of 1 year of administrative experience in a diverse business environment
  • Work history demonstrating the following:
    • Excellent business writing skills
    • Well-developed interpersonal communication skills
    • Ability to adapt to change
    • Ability to work independently with minimum oversight
    • Proficient computer skills including Microsoft Office applications

Skills Required

  • Proficient computer skills including Microsoft Office
  • Effective oral and written communication skills
  • Active listening skills
  • Ability to assess and evaluate situations effectively
  • Ability to identify critical issues quickly and accurately
  • Attention to detail


  • Must be at least 18 years old or the minimum age required by the state, if higher
  • Must be a U.S. citizen or a foreign citizen authorized to legally work in the United States
  • Must be able to use discretion and maintain confidentiality in handling sensitive or proprietary information
  • Must be proficient in the use of office communication technologies (telephone, mail, email, fax)
  • Must be able to analyze complex data and develop reasonable analysis, appropriate conclusions and/or innovative solutions
  • Must not use illegal drugs. Must submit to a pre-employment drug test
  • Must submit to an extensive background check, including criminal history, personal references, employment and education verifications, and Department of Motor Vehicle and credit checks if applicable
  • Must be able to provide, upon job offer, a DD214 discharge document with discharge status indicated, if prior military

Physical Requirements and Environment

Environment:         Office; minimal to no exposure to extreme temperatures is expected

Major activity:        Working on PC while sitting

Physical efforts to carry out job duties:  Standing, bending, some stretching and reaching.

About the Company:

EOE Minority/Female/Disabled/Veteran/Sexual Orientation/Gender Identity

G4S is an Equal Opportunity/Affirmative Action Employer
and an Alcohol- and Drug-Free Workplace

If you have any questions regarding Equal Employment Opportunity, Affirmative Action or Diversity and Inclusion, or have difficulty using the online system and require an alternate method to apply, please contact our Corporate Human Resources Department at (800) 506-6265.

To receive an update on your application status, please contact our local office by following this link:

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Please Note: The application deadline for this job has now passed.