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Office Manager

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Job Reference: G4S/TP/1283124/101408
Number of Positions: 1
Job Category: Security / Protective Services
Contract Type: Full Time
Salary: $43000 - $45000
Location: Morrisville, North Carolina
G4S Region: North America
Country:United States


G4S Business Unit:US Secure Solutions
Closing Date: November 12, 2017

Job Introduction:

PLEASE CLICK APPLY OR TEXT "JOBS" TO 561-660-9797 FROM YOUR SMARTPHONE!

The world's leading private security organization, G4S, has an immediate job opportunity for an Office Manager. As an Office Manager, you will be responsible for the overall administration of an area/branch office to include purchasing, accounts payable and receivable, credit and collections, payroll, and reception. This position directs and coordinates office services and related activities.

G4S is a security provider for the United States government, fortune 500 companies, nuclear power plants, oil and gas companies, airport, ports, banks, hospitals, factories, warehouses, commercial facilities, residential communities and much more.

G4S offers job security, excellent pay and benefits, and career opportunities. We offer entry level careers, management careers, sales careers and executive careers across the United States and internationally.

Role Responsibility:

Specific Duties and Essential Functions

  • Direct supervision of applicable administrative and specialist positions and/or duties (e.g., payroll verification, applicant flow and hiring, unemployment and workers compensation reporting)
  • Purchasing: Staying within the prescribed budget for both office supplies and uniform needs to include postage forms, nametags, drug screening costs, and recruitment costs
  • Accounts Receivable: Ensure reports are printed, analyzed, and clients are contacted as appropriate for past due invoices. Generate reports for General/Branch Manager review
  • Accounts Payable: Code invoices for payment, ensure invoices are correct, set up new vendors in PeopleSoft, review Expense Reimbursements, and oversee drafts for licensing
  • Client Contact Management: Enter new clients into the PeopleSoft system; keep system updated, setup and review non-labor items for each client
  • Maintain various office files

The Ideal Candidate:

Education, Licenses and Certifications Required

  • Must possess a high school diploma or equivalent

Type and Length of Specific Experience Required

  • Must be a minimum of 2 years of experience managing the administrative responsibilities of a high-volume office

Skills Required

  • Proficient computer skills including Microsoft Office
  • Effective oral and written communication skills
  • Active listening skills
  • Ability to assess and evaluate situations effectively
  • Ability to identify critical issues quickly and accurately
  • Attention to detail

Other

  • Must be at least 18 years old or the minimum age required by the state, if higher
  • Must be a U.S. citizen or a foreign citizen authorized to legally work in the United States
  • Must not use illegal drugs. Must be able to pass a drug test with negative results (except when undergoing documented medical treatment).
  • Must submit to an extensive background check, including criminal history, personal references, employment and education verifications, and Department of Motor Vehicle and credit checks if applicable
  • Must be able to provide, upon job offer, a DD214 discharge document with discharge status indicated, if prior military

Physical Requirements and Environment

Environment: Office

Major activity: Working on PC while sitting

Physical efforts to carry out job duties: Limited, to include some standing, bending, light lifting, and limited stretching and reaching


About the Company:

EOE Minority/Female/Disabled/Veteran/Sexual Orientation/Gender Identity

G4S is an Equal Opportunity/Affirmative Action Employer
and an Alcohol- and Drug-Free Workplace

If you have any questions regarding Equal Employment Opportunity, Affirmative Action or Diversity and Inclusion, or have difficulty using the online system and require an alternate method to apply, please contact our Corporate Human Resources Department at (800) 506-6265.

To receive an update on your application status, please contact our local office by following this link: http://www.g4s.us/en/Contact-Us/Local-Offices


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