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Shared Services Specialist

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Job Reference: G4S/TP/3742188/133099
Number of Positions: 1
Job Category: Security/Protective Services
Contract Type: Full Time
Salary: Competitive
Location: Norfolk, Virginia
G4S Region: North America
Country:United States

G4S Business Unit:US Secure Solutions
Closing Date: December 8, 2018

Job Introduction:


The world's leading private security organization, G4S, has an immediate job opportunity for a Shared Services Specialist. As a Shared Services Specialist, you will be responsible for the daily management of all fixed assets, uniforms, and equipment assigned to the local area office. This position oversees the inventory, maintenance, purchasing and control of all fixed assets, uniforms and equipment, ensuring all fixed assets, uniforms and equipment are properly maintained to support Operations and that fixed assets, uniforms and equipment are disposed of in accordance with G4S policies and procedures. This position will also be responsible for payroll duties if applicable to the office structure.  The Shared Services Specialist will also manage vendor relations for the office and provide operational support to both the General Manager and Manager, Operations as needed.

G4S is a security provider for the United States government, fortune 500 companies, nuclear power plants, oil and gas companies, airport, ports, banks, hospitals, factories, warehouses, commercial facilities, residential communities and much more.

G4S offers job security, excellent pay and benefits, and career opportunities. We offer entry level careers, management careers, sales careers and executive careers across the United States and internationally.

Role Responsibility:

Specific Duties and Essential Functions

  • Maintain an accurate inventory log to mirror the inventory that is currently in stock at the location as well as the uniforms and equipment that is given to each officer. Hold accountable all employees who are issued uniforms and equipment for returning uniforms and equipment once employment with G4S has ended
  • Communicate equipment, uniforms, and fixed assets that are deemed unusable or in need of repair to the Shared Services Specialist/Manager
  • Budget and manage financial spread sheets that relate to tracking expenses and asset purchases
  • Weekly Payroll Transmissions, generate reports, update and conduct Payroll briefing;
  • update scheduling master template if applicable for office structure
  • Maintain current listings of all vehicles assigned to an area office and generate a monthly status report for the General Manager and report anomalies immediately
  • Establish and maintain vendor relations with outside equipment, maintenance and facilities and building management
  • Order equipment and uniforms  and maintain the necessary inventory to ensure operational efficiency and continuity
  • Respond to requests from field personnel to exchange damaged or worn equipment
  • Dispose of uniforms and equipment that is no longer serviceable
  • Ensure all vehicle forms and maintenance forms are properly documented and maintained
  • Maintain a list of all phones that are assigned to the area office
  • Ensure that radios are functioning properly; repair and replace as needed
  • Assist the General Manager and Operations Manager on special projects as required
  • Ensure that weapons are managed, inventoried, shipped, issued, and retrieved from employees in accordance with company policies and procedures

The Ideal Candidate:

Education, Licenses and Certifications Required

  • Must possess a high school diploma or equivalent
  • Must possess one or more of the following:
    • Associate’s Degree in Finance, Accounting, Business, or related degree, or related degree combined with at least 1 year of office administration experience to include direct payroll/billing/invoicing experience
    • High School diploma or equivalent combined with at least 2 years of office administration experience to include direct payroll/billing/invoicing experience

Type and Length of Specific Experience Required

  • Prior work experience in a fast paced administrative environment with competing priorities
  • Work experience to include demonstration of:
  • Proficiency in Microsoft Excel and Word and in automated payroll applications such as the PeopleSoft Human Resources
  • Knowledge of and experience with time and attendance tracking
  • Administration of inventory, maintenance, purchasing and control of fixed assets
  • Excellent skills in mathematics, reading comprehension, and oral and written communication
  • Working knowledge of the Fair Labor Standards Act (FLSA) and other employment related laws
  • Ability to clearly read, compile and interpret business reports and use extrapolated data to track expenses and asset purchases
  • Administration of established payroll reconciliation, supply management, and client/vendor/facility financial relationship goals

Skills Required

  • Proficient computer skills including Microsoft Office
  • Effective oral and written communication skills
  • Active listening skills
  • Ability to assess and evaluate situations effectively
  • Ability to identify critical issues quickly and accurately
  • Attention to detail


  • Must be at least 18 years old or the minimum age required by the state, if higher
  • Must be a U.S. citizen or a foreign citizen authorized to legally work in the United States
  • Subject to a drug screen to the extent permitted by law
  • Must be able to provide, upon job offer, a DD214 discharge document with discharge status indicated, if prior military

Physical Requirements and Environment

Environment:  Office with minimal to no exposure to extreme temperatures expected

Major activity:  Working on PC while sitting

Physical efforts to carry out job duties:  Limited, to include some standing, bending, and limited stretching and reaching.

About the Company:

EOE Minority/Female/Disabled/Veteran/Sexual Orientation/Gender Identity

G4S is an Equal Opportunity/Affirmative Action Employer
and an Alcohol- and Drug-Free Workplace

If you have any questions regarding Equal Employment Opportunity, Affirmative Action or Diversity and Inclusion, or have difficulty using the online system and require an alternate method to apply, please contact our Corporate Human Resources Department at (800) 506-6265.

To receive an update on your application status, please contact our local office by following this link:

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